> ## Documentation Index
> Fetch the complete documentation index at: https://myinternshiporganizer.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.
# Add interns to an internship
> Put students on an internship's roster, ready to be placed with host firms.
Adding an intern puts them on the internship's roster. It doesn't place them
anywhere yet — that comes once a host firm has agreed to take someone.
Interns aren't created on their own. There's no "new intern" action on the
Interns page; you always add them from inside an internship.
## Before you begin
* Any role can add interns.
* The internship must be in **Setup** or **Active** — that is, not Finished,
Expired or Rejected. See
[What you can change, and when](/docs/reference/internship-phases).
* The internship must have room. **Add Intern** greys out at the planned count
whatever the status; the server only enforces it once the internship is
approved.
## Add an intern
In the sidebar, select **Internships**, then select the internship.
Select **Interns & Firms**.
Select **Add Intern**.
Enter **First Name** and **Last Name**. Both are required here; **Email**
is optional.
Minto suggests interns you already have as you type. Selecting a suggestion
adds them straight away, without going through the form — see the note
below on what that does and doesn't do.
Select **Create New**.
## Every add creates a new intern record
This surprises people, and it's deliberate.
Selecting someone from the suggestions does **not** reuse their record — a fresh
intern is created either way. Intern records aren't shared or matched by email,
so the same student travelling with you twice is two records.
That's a privacy decision rather than an oversight: matching on email would let
one organization discover whether another had a given student on its books.
In practice, don't worry about "duplicates" in the way you would elsewhere. Two
records for the same person across two internships is the normal state.
## Result
The intern appears on the **Interns** tab, and the counter goes up — `Interns
(3 / 3)` means three of three planned places are taken. Their status stays
unassigned until a firm has agreed to take them.
## Adding to an approved internship uses a seat
Once an internship is approved, each intern you add consumes one of your plan's
intern seats for the current period. Before approval, adding costs nothing.
## Troubleshooting
**Add Intern is greyed out.**
The roster is at the planned count — the counter reads `(3 / 3)` or similar.
Raise the planned number of interns, which is only possible while the internship
is still in **Setup**.
**"Cannot add more interns: this internship is at its planned count of 3."**
The same limit, from the server. It applies only to approved internships.
**"Cannot add interns to an approved internship without a planned count. Set a
planned count before approving."**
Exactly that — and after approval you can't change it, so the internship has to
go back to **To Be Rescheduled** first.
**"Seat cap reached: 5/5 interns approved this period; adding this intern would
exceed the cap."**
Your plan's intern seats for this period are used up. A Firm Admin can check
usage under **Settings** > **Billing**.
**You need to remove someone.**
Select the ✕ and confirm. This only works while the internship is in **Setup** —
on an approved one the removal fails when you confirm it. Set the status back to
**To Be Rescheduled** first.
## Next
Interns on the roster need a firm that has agreed to take them.