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An internship is one group of interns travelling for one period. Creating it is the starting point for everything else — you add interns to it, place them with host firms, and track their travel and programme against it.

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Before you begin

  • Any role can create an internship.
  • If the interns come from a partner school, connect that sending organization first. You can also add it later.
  • Know roughly when the interns are travelling. Exact dates aren’t required.

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Create the internship

1

Open the internships list

In the sidebar, select Internships.
2

Start a new internship

Select New Internship.
3

Choose the type

Choose Individual for a single intern, or Group for several.Group is the usual choice. Individual fixes the planned count at 1, so pick Group if there’s any chance a second intern joins.
4

Choose the sending organization

Select Select sending organization… and choose the school or agency, then select Next.This step is optional — select Next to skip it if the partner isn’t confirmed yet.
5

Set the dates

Choose how firm your dates are:
  • Exact dates — travel is booked and the dates are fixed.
  • Preliminary window — you know roughly when, not precisely. You also have to say how many days of internship fall inside that window.
Then pick the start and end, and select Next.
6

Name it and finish

Give the internship a name, set the intern count if it’s a group, and choose at least one field of expertise — that one is required, and it’s what drives which host firms get recommended when you start calling.Keep the name short; the list truncates long ones.

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Result

The internship appears in your list with the status Requested and no interns assigned yet. Preliminary dates show with a ~ in front of them.
The Minto internships list showing internships with status, dates, sending organization and assigned counts.

Newly created internships appear as Requested with no interns assigned.

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What happens next

Creating the internship doesn’t place anybody. From the internship’s Interns & Firms section you add interns to the roster and place each one with a host firm. The internship starts with most modules already on — arrival, departure, companion, meal tickets, transport tickets and others come from the service template. Turn off the ones you don’t need rather than turning things on. Do it now if you’re going to: modules can only be changed while the internship is in Setup. Once it’s approved they’re fixed. See What you can change, and when.

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Troubleshooting

“No placement agent branch found for the current user’s firm.” Your organization has no branch marked as a placement agent, so there’s nothing to own the internship. A Firm Admin needs to fix this under Settings > Company — it affects everyone, not just you. The sending organization isn’t in the list. It hasn’t been connected yet. Leave the step empty, connect the organization, then set it on the internship afterwards.