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The Travel section holds when the group arrives and leaves, where they land, and who meets them. Arrival and departure are separate modules within it. It’s what turns an internship with a rough window into one people can plan around. Arrival and departure are recorded separately, so a group arriving on a booked flight and leaving on dates still to be confirmed is a perfectly normal state.

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Before you begin

  • Any role can edit travel details.
  • Arrival and Departure are separate modules, and both are usually on by default. If one is missing from the Travel section, turn it on from Unused Modules — possible only while the internship is in Setup.

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Record the arrival

1

Open the internship's travel details

In the sidebar, select Internships, select the internship, then select Travel.
2

Set the date

Under Arrival, select Date, then choose the date and time and select Save.
3

Set where they land

Select Station and choose the airport, station or terminal.
4

Optional: add the connection number

Select Flight number — or Train number or Bus number, depending on the station you picked — and enter it. It’s what anyone meeting the group will actually look up.
5

Optional: arrange a greeter

Select Greeter if someone from your team is meeting the group, and Transport if you’re arranging a pickup.
Repeat for Departure. The fields are the same.
The Travel section of an internship showing arrival and departure with date, station, connection number, greeter and status.

The Travel module, with arrival and departure recorded separately.

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How travel dates affect the rest of Minto

Setting an arrival date does more than fill in a field.
  • The internship’s dates become firm. Until then the internships list shows the preliminary window with a ~ in front of it. Once arrival and departure are set, those exact dates are used instead.
  • The status can change on its own. An approved internship whose arrival date has passed shows as Running. It shows as Finished once the departure date has passed — but only if both dates are set. See Internship statuses.
That’s the reason to record travel as soon as it’s booked rather than at the end — several other screens read from it.

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Turning the module off

If an internship doesn’t need travel tracked, open the ⋮ menu on the arrival or departure card and select Disable Arrival or Disable Departure. Two caveats. Modules can only be changed while the internship is in Setup — once approved they’re fixed. And disabling doesn’t take the leg out of the progress calculation: arrival and departure always occupy a slot. It only shrinks what counts as complete down to the date alone. So a disabled leg with a date jumps to 100%, and one without a date sits at 0% and still drags the total down. Don’t disable them to tidy up a percentage — it moves in whichever direction the dates happen to fall.

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Troubleshooting

The station you need isn’t listed. Stations are shared across all of Minto rather than being yours alone. Add the one you need and it’ll be available from then on. One date has a ~ and the other doesn’t. That’s normal — the two ends are independent. Each shows its preliminary value, in amber, until that end has a real date.